Terms and Conditions

Art. 1 The Competition
The Notes&Ties Cultural Association (Asociația Culturală ”Notes&Ties”) and The Gheorghe Dima National Music Academy (Academia Națională de Muzică ”Gheorghe Dima”) are holding a competition for Flute and Clarinet entitled Cluj International Music Competition 2021 in Cluj-Napoca, Romania, between 4 and 11 July 2021.

Art. 2 Registration
The competition is open to flute and clarinet players worldwide, with the only stipulation being that they are born no earlier than July 4th, 1986.

Submitted applications must include the following documents:

• application form – download
• a recent photo (portrait, min. 300 dpi)
• a short biography (max. one page, in English)
• a copy of the candidate’s ID or passport
• a copy of the confirmation of payment (preliminary round registration fee) according to Art.3
• a recent, un-edited (one take) video recording* of the preliminary audition repertoire

All documents mentioned at Art. 2 should be scanned and sent by e-mail to: cluj.imc@gmail.com by December 14th 2020

*Technical requirements:

• good quality video files (.avi, .mov, .mp4, .mkv) containing the required repertoire for the preliminary audition, with each movement in a separate file

• recordings made with phones are accepted, provided they are of sufficient quality

• the candidate must be filmed from the front and will remain entirely visible all throughout the recording

• the following information must be featured in each filename (in this order): name of the candidate, name of the composer, the piece and the movement (if applicable)

• public recordings are not accepted

• the video file must be sent electronically at cluj.imc@gmail.com via a transfer or cloud service (e.g. wetransfer.com)

Art.3 Fees

Preliminary round registration fee – candidates who register for the competition need to pay a registration fee of EUR 50 (net, after bank fees). 

Preliminary round deadline: December 14th 2020

Participation fee – participants selected after the preliminary round will have to pay a participation fee of EUR 150 EUR* (net, after bank fees) in order to be accepted into the following rounds of the competition.

Deadline: March 15th 2021

* The participation fee includes free masterclasses with jury members.

The application fees will be sent by bank transfer to:

Beneficiary name: Asociatia Culturala “Notes&Ties”

Beneficiary address: Str. Buzau nr. 6, ap 6, Cluj-Napoca, jud. Cluj, cod 400294, Romania

Beneficiary tax number: 30012813

Bank details:
IBAN: RO56 BRDE130SV01198771300
Bank: BRD Group Societe Generale, sucursala Cluj-Napoca
Bank address: Piata Unirii nr. 13, Cluj-Napoca, Romania
Swift: BRDEROBU

Please include the candidate’s name and the following phrase:
“application fee for the CLUJ INTERNATIONAL MUSIC COMPETITION 2021” in the transfer.

There will be no refunds due to candidates’ cancellations.

Art. 4 Deadlines

• The deadline for applications is 14th December 2020
• The names of the candidates selected after the preliminary round will be published on our website by 11th January 2021. They will receive the official invitation to participate by e-mail. A number of around 100 candidates are expected to be selected for the second round in each section (flute and clarinet)
• Candidates accepted after the preliminary round will pay the participation fee by 15th March 2021

Art. 5 Official Registration of the selected candidates
Candidates accepted into the second round will register for the competition on July 4th, between 08:00 and 18:00 at the Competition Office (Info Point) in Cluj-Napoca (25 I.C. Bratianu Street). 

Upon registration, candidates will confirm their identity in person, providing their ID or passport.

Art. 6 Drawing of lots
The order of performance will be determined by the drawing of lots. This will take place during the opening ceremony, at Auditorium Maximum (Babes-Bolyai University) on 4th July 2021 at 19:00.

In exceptional situations, the Competition management may exempt participants from the decided first round order. In such situations, candidates must make the request at least 72 hours prior to the drawing of lots.

Art. 7 Jury

• The jury will consist of prominent musicians from around the world.
• The jury’s decision is final and cannot be appealed.
• The jury reserves the right to listen to the entire piece or just parts.
• Starting with the second round, the members of the jury will be available for individual feedback on candidates’ performance.

Art. 8 Public performances
All rounds of the competition are open to the public. Competitors may perform the works in any order they choose. Performing from memory is not compulsory.

Art. 9 Diplomas
All candidates may receive participation diplomas. The prizes will be presented to the laureates by members of the jury during a formal ceremony.

Art. 10 Prize awarding ceremony
The winners are expected to take part in the prize-giving ceremony and the Gala Concert at 19:00 on 11th July 2021 at the Auditorium Maximum concert hall at Babes-Bolyai University. At this event they will play the piece selected by the jury – winning competitors refusing to take part in the gala will not receive their prize.

Art. 11 Accompanists
The candidates will have their own accompanists for the competition. If the candidates do not have their own accompanist, the organisers of the competition will provide accompanists free of charge for one rehearsal before the semifinal and for the competition round.

Art. 12 Travel and Accommodation
Travel, accommodation and all other expenses will be supported by the candidates.
The Gheorghe Dima Music Academy offers 50 double rooms in their student campus for the price of 120 EUR/person for accommodation for the entire competition (July 2nd/3rd – July 11th/12th). 

To make reservations, please contact the competition office at:  reservations.cimc@gmail.com.  Rooms will be distributed in the order that requests are received.

Art. 13 Visas
Contestants requiring a visa to take part in the Competition are requested to organise this themselves. If a letter of invitation is required for visa purposes, candidates may request this from the Competition Office.

Art. 14 Insurance
Cluj International Music Competition is not responsible for the costs of candidates’ illness and/or accidents during their stay in Cluj-Napoca.
The Cluj International Music Competition is not responsible for the loss/theft of personal possessions/musical instruments from the area of the competition.

Art. 15 Broadcast
By entering the competition the candidates agree that the organisers reserve the right to photograph and record (audio & video) all rehearsals, competition rounds and concerts. These may be broadcast on radio, TV, or online without further permission given by the candidates or their accompanists, who are not entitled to claim any remuneration for these recordings and broadcasts. The winners will perform in the Gala Concert without a fee.

Art. 16 Personal data

By registering for the competition, participants agree to the storage and use of their personal data by the Notes&Ties Cultural Association (Asociația Culturală ”Notes&Ties”) for the purpose of organising the competition.

Art. 17 Final provisions

In well justified situations, the organizer reserves the right to make changes to any aspect of the competition. 

Any integral or partial change to the place or time of the competition will be announced in due time. This includes the possibility of moving the competition online in case of force majeure, the enforcement of public events restrictions, restrictions on the movement of persons, or any other such measures enforced by government authorities for reasons of public health and safety.

 

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